Digital Microform Scanner Instructions
The Canon MS400 Microform Scanner has
been connected to a computer which
allows users to create digital images
from microfilm or microfiche, and then
either send those images via email or
save them to a disk.
NB: If you would like to scan a book,
document or photo instead of microfilm
or microfiche, a
available next to the Canon MS400
- Turn on the Canon digital scanner,
then the computer next to it.
- Load the microfilm/microfiche onto
the Canon digital scanner, center what
you want to scan between the left and
right "LTR" markings, focus and/or
zoom as needed, then have a seat at
- Open the eCopy Desktop program by
double-clicking the eCopy icon.
- In the eCopy Desktop program,
click the Scan button.
- Adjust the view of what you've
scanned by clicking the Fit Length,
Fit Width, and/or Rotate buttons as
needed. You can also zoom in and out
by clicking the numeric keypad's "+"
and "-" keys.
- Mark up the image, move or copy
pages, and/or rescan with new settings
as needed or desired (see detailed
- Do one or more of the following:
- Click File, then Export File to
save the image to a disk.
- Click the Mail button to email
- Add another "page" to your image
file by going back to the Canon
digital scanner, lining up something
new to scan, and repeating the above
from Step 4.
The file size of scanned images can be
quite large. Many email providers place
a limit on how big individual messages
can be. Also, most email providers set
quotas on how much mail they will store
for you at any one time. If you attempt
to email an image that exceeds either of
these limits, that email may by
rejected. For this reason we recommend
that you save scanned images to a disk
whenever possible. If you prefer to
email, it is a good idea to reduce the
file size of your scanned images by
scanning at a lower resolution, breaking
up large image files into smaller ones,
and by cropping your images to include
only the content you wish to send. For
more information, see below.
1. Turn on the Canon
digital scanner, then the computer next
The PC needs to "recognize" the
scanner when it boots up. For this to
happen the scanner needs to be turned on
before the PC. If both machines are
already on when you go to use them and
you are unable to scan, restart the PC.
The Canon digital scanner's power switch
in located near the bottom left corner
of the front of the machine. The PC's
power button is a large oval button on
the front of the computer.
2. Load the
microfilm/microfiche onto the Canon
digital scanner, center what you want to
scan between the left and right "LTR"
markings, focus and/or zoom as needed,
then have a seat at the computer.
For microfilm (reels), load on the
left spindle, with film feeding from the
top of the reel, and pass the film under
the black roller and between the glass
plates, left to right. [insert more
For microfiche (flat 4x6"
transparencies), push the film carrier
all the way to the back, then slide the
fiche carrier from left to center. Pull
forward, raising the top glass. Put
fiche on lower glass face down, then
push carrier under lens. In most cases
the pages run from top left to bottom
right, in rows. Each page has to be
positioned and copied manually, one at a
There are three sprocket wheels
surrounding the lens which control the
- top: rotates the display
- middle: adjusts magnification
- bottom: controls focus
Adjust the magnification so that left
and right edges of what you want to scan
line up just within the left and right
Note: If you want
to print, there is no need to use the
computer. The print button is green,
located near the upper right corner of
3. Open the eCopy
Desktop program by double-clicking the
If someone before you used the eCopy
Desktop program, you may want to restart
the PC in order to restore all controls
back to their default settings.
4. In the eCopy
Desktop program, click the Scan button.
If you are unable to scan, the PC is
not recognizing the scanner. Be sure the
scanner is turned on and restart the PC.
5. Adjust the view
of what you've scanned by clicking the
Fit Length, Fit Width, and/or Rotate
buttons as needed. You can also zoom in
and out by clicking the numeric keypad's
"+" and "-" keys.
If your image file comprises multiple
images (see 7c below), you can also
toggle the View All button or cycle
through the available images by clicking
on the Next Page and Previous Page
6. Mark up the
image, move or copy pages, and/or rescan
with new settings as needed or desired.
You can mark up your scanned image
just as you might mark up a paper
document (i.e., with a pen, a
highlighter, correction fluid, etc.).
You can also stamp your documents with
any of a number of "rubber stamp"
To begin marking up your image, click
the Markups button. A Markups
toolbox will be displayed containing all
your markup options. In general,
click the markup option you want to use,
then click on that portion of your image
you want to apply it to.
For specific information on the
different markup option and how to use
them, click on Help, then Contents....,
then Viewing and modifying documents,
then Marking up a document.
If you have created multiple pages
(see 7c below), you may want rearrange
the order in which those pages appear.
You may also want to create (or edit) a
new file so that you can move or copy
selected pages to
it from other files.
To do either of these, see the
documentation on Moving and Copying
pages by clicking on Help, then
Contents..., then Viewing and modifying
documents, then Moving and copying
To rescan with new settings, look in
the eCopy Desktop menu and click on Scan
(the menu item, not the button), then
choose Scanner Settings. In the
Preferences window, change Resolution to
400 DPI for a clearer image, 200 DPI for
a smaller file size. Adjust the
Brightness setting if you wish, then
click OK. (Note that 400 DPI will
result in a larger file size and 200 DPI
will result in a smaller file size.
File, then Export File to save the image
to a disk.
When you export a file, you are
displayed a dialog box that allows you to choose where you want to
save it to, what you want to call it,
and what format type you want to save it
Near the top of the dialog box, the
window shows where the file will be
saved. If you wish, you can change
this by clicking on the
downward-pointing arrow to the right and choosing another drive or
folder. (Note: The Desktop is a
good place to save files, as they can be
copied conveniently from there to a disk
later. Be aware that all files saved to the hard
drive of the computer will be removed when
the PC is restarted.)
Name your file in the
box. There is no need to add a
file extension in this box.
In the Save as
type box you can choose the
format type for your file. If you
are saving the file to a disk to be
viewed later on a different computer, be
sure to choose a file type that can be
opened by that computer. In other
words, be sure that the computer you
will be using has software installed
that is capable of opening files of the
format type you are choosing.
If you do now know which file type to
choose, use the following as guide:
PDF Files (*.pdf) can
be opened by any computer that has Adobe
Reader installed. Most computers
already do, but if yours doesn't, it can
be downloaded and installed for free by
Images saved in PDF format tend to have
a smaller file size than those saved as
JPG files. In most cases, this is
the best choice.
JPG Files (*.jpg) can
be opened by almost all computers
without having to do anything special,
although saving images in this format
may make for large file sizes.
TIFF Files (*.tif) are
image files that compress well (i.e.,
result in a relatively small file size)
and can be viewed by nearly all Windows
computers and many Macintosh computers.
If TIFF viewing software is not
available on your computer, you may be
able to find some at
eCopy Files (*.cpy)
are built on the PDF format and can be
opened by Adobe Reader, although you may
need to instruct your computer to use
Adobe Reader the first time you attempt
to open an eCopy file. eCopy files
can also be opened and viewed with the
eCopy Viewer software, which is
available for free at
eCopy files compress as well as PDF
files; their only advantage over PDF
files is that, on a computer that runs
the full eCopy Desktop program (not just
the eCopy Viewer), markup layers can be
(Tip: If you are
still unsure about which format to save
your file as, you can export the same
file multiple times, each time with a
If you have
exported or saved your file to the
Desktop or a folder on the hard drive
rather than directly to a disk, you can
copy or move your file to a disk by
following the directions
7b. Click the Mail button to email
The file size of
scanned images can be quite large. Many
email providers place a limit on how big
individual messages can be. Also, most
email providers set quotas on how much
mail they will store for you at any one
time. If you attempt to email an image
that exceeds either of these limits,
that email may be rejected. For this
reason we recommend that you save
scanned images to a disk whenever
possible. If you prefer to email, it is
a good idea to find out what your email
provider's message size and mailbox
storage limits are. These size limits
vary widely and change often. By
way of illustration, as of August 2004,
the following limits exist for these
popular email providers:
||message size limit
|MSN Hotmail (free version)
||2 megabytes (MB)
|Yahoo! Mail (free version)
The message size limit pertains to
the size of the total message.
That is, the text of the message, the
attachment(s), plus the "overhead"
created by the process of encoding the
attachment. This "overhead" can
increase the overall file size of your
email by up to 30%, so even though an
email provider may state (for example)
that your maximum message size can be 10
MB, in fact you may not be able to
attach a file larger than 7.6 MB.