Collection Development Manual 2009
Circulating Collection Selection
Gifts
Also see:
Book Donation FAQs and the
Gifts and Donations Policy
Donations are made to the Friends of
Memorial Hall Library. Donated material
is accepted with the understanding that
the items are donated to the Friends,
and may or may not be added to the
collection. We strongly discourage the
donation of old textbooks, magazines, or
items in poor condition. We will receipt
donations (number and format of items
donated, date, donor, etc), but will not
place a value on the items. Items not
added to the collection remain with the
Friends for inclusion in their book
sales.
Gifts must meet the same standards for
inclusion in the collection as items
that we select and purchase.
Books
The Coordinator of Circulation and
Technical Services checks the database
for current holdings of donated books,
and determines whether the item should
be added to the collection. The
following items are prime candidates for
inclusion:
- Popular titles, usually fiction,
still on reserve or otherwise in
demand
- Newer editions of titles already
in the collection
- Replacements for lost, missing,
long overdue, or ragged items
- Paperbacks in excellent condition,
both as first copies and as added
copies
- Out-of-print titles still in
demand
- Nonfiction titles to add to
popular subject areas or subject areas
that need strengthening
Note that many many more items are
donated to the Friends than we can check
and add to the collection.
Nonprint
The librarian who manages each of these
formats is responsible for evaluating
items for inclusion.
Children's and Young Adult Materials
The Coordinator of Children's Services
and the YA Librarian respectively
evaluate these materials for inclusion.
Gifts from Local Authors and Local
Organizations
These titles are evaluated for inclusion
in the collection by the Assistant
Director. Gifts from local authors of
their own titles which fall outside of
our collection development criteria are
generally added to the collection with
the call number of Andover Writer.
Memorial Gifts
Monetary gifts are frequently made to
the Library in memory of, or in honor
of, an individual, While the subject
matter of a memorial gift is suggested
by the donor, the library staff selects
and purchases the book. A memorial
plaque is placed in the book.
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