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Collection Development Manual 2009
Circulating Collection Selection

Materials Selection Policy

I. Philosophy and Goals:

The mission of the Memorial Hall Library is to make available a broad range of library materials, to provide up-to-date and accurate information, and to offer services and programs desired by the community of Andover. The Library also acts as the most convenient point of access for the needed materials and information and actively seeks to make community members and organizations aware of library resources and services.

In its role as provider of services for the Northeast Massachusetts Regional Library System (NMRLS), the Memorial Hall Library fulfills the following roles:

  • Reference/Research Center
    Interlibrary Loan Center
    Hub for Delivery of Materials between libraries
    Professional Support Center

Because library materials and information come in a wide variety of formats, the Library fulfills its mission by buying materials in both print and non-print form. Cassettes, compact disks, and microforms are examples of some formats being purchased.

The community which Memorial Hall Library serves focuses on the Town of Andover. MHL also serves as regional reference and ILL center for member libraries in the 55 municipalities in the Northeast Massachusetts Regional Library System. The library serves a wide geographical area with a diverse population.

The Memorial Hall Library subscribes to the principles of intellectual freedom as stated in the "Library Bill of Rights" (see Appendix 1), a document issued by the American Library Association. Included in this statements is the commitment to honor the rights of an individual to use the library regardless of age, race, religion, national origin, or social or political views. Accordingly, the staff of the library provides equal service to all Library users. Children and adults are equally free to use the entire library and to borrow all materials in the circulating collection.

II. Selection Process:

Library materials are selected by members of the staff after consulting professional review media. Staff members consult with each other to review the needs of the community as documented in circulation statistics and requests. Final responsibility for the purchase of materials resides with the Director of the Library.

III. Standards of Selection:

When selecting non-fiction material, the staff librarians consider the author's competency, the information presented, and the potential usefulness to the Library's collection. First, Library staff attempt to meet the patrons' demands. Second, material is bought that is both pertinent and timely. Books that have current political and social significance are given high priority for selection. The Library makes a special effort to obtain material representing all sides of controversial issues. Third, staff members look to see that the author presents his or her material accurately, clearly, and in a readable manner.

The Library maintains an extensive collection of business directories, loose leaf services, updated laws, and periodicals. The Library continuously updates materials in the areas of education, health, government, technology, science, and current events to meet the informational needs of our patrons.
Local history and genealogical materials relating to Andover are particularly sought for the collection. Histories, local newspapers, vital records, town reports, pamphlets about Andover, books by local authors, and books about this area are collected. Local newspapers are microfilmed for permanent preservation.
The library will consider whether or not the material under consideration duplicates materials already in the library's collection. Because of the library's role as regional supplementary collection provider, materials may be purchased because they fill the needs of the smaller libraries in the Region.

The Library attempts to purchase a wide variety of fiction to satisfy the needs of all of our borrowers. The Library staff choose titles on the basis of reviews that consider, among other things, the appeal of a book for a specific audience, the artistic skill evident in its rendering, and the literary reputation of the author.

Paperbacks selected for the Adult Paperback Collection serve three main purposes. First, some paperbacks are added to meet the demand for popular, easily portable, inexpensive reading material. Second, duplicate copies of popular hard cover titles are purchased to meet heavy demand. Third, duplicate copies of some titles on school reading lists are purchased to make these titles readily available as they are needed.

Because paperbacks are inexpensive, relative to hard cover books, and because they are easily damaged, their cataloging and processing are kept to a minimum. A balanced paperback collection is not a primary goal, and books are frequently weeded. These considerations result in a paperback collection that is constantly changing and useful mainly for browsing.

Gift books in good condition are welcomed by the Library. Once accepted, the donated materials will be checked to see if they are in good condition, and if they meet the Library's standards of selection. If donated items are not added to the library's collection, the Library reserves the right to either sell them at library book sales or to otherwise dispose of them.

The Library welcomes suggestions for the purchase of materials. Suggestions will be subject to the same standards of selection as other considered materials.

Due to the varied demands made upon the Library's resources, the number of duplicate copies bought for reserves will be limited.

IV. Young Adult Materials:

The young adult user of the Library has access to the entire collection. Limitations to be placed upon the reading materials of the young adult are left to the discretion of the parents.

A Young Adult Collection has been developed for the purpose of meeting the recreational reading and informational needs of the middle school and high school age population. Materials are chosen from reviews in journals or through book lists from established sources. The fiction collection consists primarily of YA fiction from many genres. Some adult titles of special interest to Young Adults are also included.

V. Children's Materials:

Materials selected for the Children's Collection meet similar standards as all other materials selected for the Library's collection. Special effort is made to continuously update the collection and to weed worn and outdated materials. High priority for purchase is given to books of use and value to parents, teachers, and other people working with children.

The Children's Library strives to provide children with the library materials necessary to aid their educational and personal development.

Some items may be included that might not be considered appropriate by all adults for all children. While some books are too mature for one child, other children may be ready for them. Only each child and his or her parents can decide what material is suitable for that child to read.

Elementary and high school libraries serve the curriculum needs of the students. While not duplicating these resources or attempting to follow all the changes in curriculum, the Memorial Hall Library does recognize the need to provide a wide variety of cultural and recreational reading matter for students and to provide some basic class related materials for students seeking to complete their assignments outside school hours.

VI. Objections to Library Materials:

Any individual who desires may express his or her objections to particular library materials by completing a "Statement of Concern about Library Materials" form. After the form is completed, it will be brought to the attention of the Library Director who will evaluate the original reasons for the purchase of the material. The Library Director will then respond to the person making the objection. Any remaining objections will be addressed by the Board of Library Trustees.

VII. Confidentiality of Patron Records:

The Memorial Hall Library recognizes each patron's right to confidentiality. No information regarding any patron record, including the items circulated to that patron will be divulged.

APPENDIX I: Library Bill of Rights

The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services.

1. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation.

2. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed from libraries because of partisan or doctrinal disapproval.

3. Libraries should challenge censorship in the fulfillment of their responsibility to provide public information and enlightenment.

4. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas.

5. A person's right to use a library should not be denied or abridged because of origin, age, background, or views.

6. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use.

Adopted June 18, 1948. Amended February 2, 1961, and June 27, 1967, and January 23, 1980, by the ALA Council.

Approved by the Board of Library Trustees April 1, 1998

Last updated: July 07, 2014
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